By-Laws of the International Pelvic Pain Society
NAME AND PURPOSE
Section 1. Name.
The name of the nonprofit corporation is The International Pelvic Pain Society
(hereinafter referred to as the “Society”).
Section 2. Office.
The business office of the Nonprofit Corporation is 1100 East Woodfield Road, Suite
520, Schaumburg, IL 60173. The Nonprofit Corporation may have such other offices, as the
Board of Directors may determine from time to time.
Section 3. Purpose.
The Society has two primary objectives: (a) To educate health care professionals how to
diagnosis and manage chronic pelvic pain and associated disorders, thereby changing the lives
of patients worldwide, and (b) To bring hope to men and women who suffer from chronic
pelvic pain by significantly raising public awareness and impacting individual lives.
The Nonprofit Corporation shall consist of active members, honorary members, and
An active member who is a clinician shall possess an unlimited license to practice his or
her healthcare or healthcare-affiliated profession in the state, province or country of the
member’s residence. Non-clinical active members must be in good-standing in their
professional discipline. An active member must maintain membership by payment in full of his
or her dues.
An honorary member is elected by the Board of Directors as recognition of the
member’s contributions to the field of pelvic pain and/or the member’s service to the Society.
Honorary members are not required to pay dues.
An emeritus member is an active member who has retired from his or her profession
and wishes to maintain membership. Payment of dues for emeritus members is waived at the
discretion of the Board of Directors.
BOARD OF DIRECTORS
Section 3.1. Powers and Number.
The Board of Directors shall have general power to control and manage the affairs and
property of the Society in accordance with the purposes and limitations set forth in the Articles
of Incorporation. The Board of Directors shall consist of the Chairman of the Board, President,
Vice-President, Past-President, Secretary, Treasurer, and eight (8) Directors. The number of
Directors with voting power shall not be less than three (3). Each Officer and Director shall
serve without financial remuneration. Each Officer and Director must be an Active Member in
good standing. Officers must have previously served as a Director. The Secretary shall be
elected by a plurality or majority vote of the membership and then shall ascend each year in
sequence to Treasurer, then Vice-President, then President, then Past-President unless removed
from office by a majority vote of the Board. Vacancies that occur in the Board of Directors may
be filled for the unexpired term by a majority vote of the Board of Directors. Directors shall be
elected by a plurality or majority vote of the membership. A vote of the membership to elect
the Secretary and Board of Directors shall occur each year prior to the start of a new term of
office on the subsequent January 1st.
Section 3.2. Officers
a) Secretary: The Secretary shall hold office for a term of one year. After one year in
office the Secretary becomes the Treasurer. Term of office starts January 1st of the year after
election. The Secretary shall: (a) employ, with the approval of the Board of Directors, such
secretarial assistance as is necessary under the direction of the Chairman of the Board; (b) keep
accurate records of all the activities of the Society; (c) give prompt attention to all
correspondence; (d) keep an accurate list of (1) members, (2) applicants for membership, (3)
members suspended or expelled and dates of suspension or expulsion, and (4) members
reinstated and the date of same; (d) provide all new members with a copy of the Bylaws; (e)
publish and send Newsletters; (f) send notice of the time and place of the Annual Meeting by
Newsletter to all members at least three (3) months prior to the meeting; (g) arrange for
meetings of the Board of Directors and send notices of all regular and special meetings to all
members of the Board of Directors at least fifteen (15) days prior to the meeting, (h) keep the
minutes and all records of such meetings; (i) keep accurate minutes of the Annual Business
Meeting and send one (1) copy to every member of the Board of Directors; (j) obtain the names
of all committee members for the coming year from the Board within sixty (60) days after the
Annual Meeting and notify them in writing; (k) make an annual report of all his or her activities on behalf of the Society to the Board of Directors at the Annual Business Meeting and to
members of the Society at the Annual Business Meeting.
b) Treasurer: The Secretary shall assume the office of Treasurer on January 1st after
completing a one-year term in office as Secretary. The term of office as Treasurer shall be one
(1) year. The Treasurer shall: (a) keep an accurate record of all assets of the Society and keep
them in the name of the Society; (b) disburse the monies of the Society only by the authority of
the Board of Directors; (c) keep a journal, ledger, and alphabetical list of all members
indicating the state of their accounts with the Society; (d) be responsible for the collection of all
dues and assessments, both current and delinquent; (e) report delinquent members promptly to
the Secretary and to the Board of Directors; (f) have an audit of the Society's financial status
prepared every three (3) years by a certified public accountant and present a report of this audit
to the Board of Directors and to the members of the Society at the Annual Business Meeting;
(g) recommend to the Board of Directors the need for any special assessments; (h) be
responsible for setting the budgets, subject to approval of the Board of Directors, for the
Annual Meeting; (i) report annually to the Board of Directors on the assets held by the Society,
the existence of which must be verified by the certified public accountant and the Finance
Committee; (j) take such other action as directed by the Board of Directors.
c) Vice-President: The Treasurer shall assume the office of Vice-President on January
1st after completing a one-year term in office as Treasurer. The term of office as Vice-President
shall be one (1) year. In the absence or inability of the President to act, the Vice President shall
perform all the duties and may exercise any of the powers of the President. The Vice-President
shall chair the Program Committee and have general oversight responsibility for the Annual
Meeting scheduled during his or her term in office. Direct responsibility for the Annual
Meeting program is delegated to a Scientific Program Director(s) selected by the Board of
d) President: The Vice-President shall assume the office of President on January 1st
after completing a one-year term in office as Vice-President. The term of office as President
shall be one (1) year. The President shall be a member of the Program Committee for the
Annual Meeting and an ex-officio, voting member of all Standing Committees as he or she sees
appropriate. The President shall in collaboration with the Chairman of the Board develop goals
for the Nonprofit Corporation during his or her year in office. He or she shall keep the Board of
Directors fully informed and report to the Board regarding these goals. The President is
responsible for approval of all appointments to committees of the Nonprofit Corporation. The
President shall also have such other powers and perform such other duties as the Board of
Directors may from time to time prescribe. The President also shall provide guidance to the
Chairman of the Board regarding long-term planning goals of the Nonprofit Corporation.
e) Chairman: The Chairman is elected by the Board and serves at the discretion of the Board until
resignation or termination by the Board. The Chairman is responsible for driving the long-range
vision of the Nonprofit Corporation with direction by the President and Board. The Chairman shall be the public spokesperson for the Nonprofit Corporation, but may delegate this
responsibility to other Board members as appropriate. The Chairman shall conduct business
meetings. Meeting agendas are the responsibility of the Chairman and President. The Chairman
shall coordinate committees and provide financial oversight. The Chairman shall have the
power to sign alone, unless the Board of Directors shall specifically require an additional
signature, in the name of the Nonprofit Corporation all contracts authorized either generally or
specifically by the Board of Directors. The Chairman shall recommend Active Members to
vacancies on all standing committees and the Chairs of the committees for approval by the
President. The Chairman shall appoint special committees authorized by the Board of
Directors. The Chairman may call Special Meetings of the Board of Directors. The Chairman
shall direct the attention of the Board of Directors to all matters pertaining to the interpretation
of the Bylaws and to all matters of discipline of members. The Chairman shall be a member of
the Program Committee for the Annual Meeting, a member of the Finance Committee and an
ex-officio, non-voting member of all Standing Committees as he or she deems appropriate.
The Chairman shall vote on decisions of the Board of Directors only on the occasion of a tie
f) Past-President: The President shall assume the office of Past-President on January
1st after completing a one-year term in office as President. The term of office as Past-President
shall be one (1) year. The Past-President shall chair the nominating committee.
g) Officers: The officers shall comprise “the Executive Committee”. The Executive Committee
is empowered and may, on occasion, make policy and/or other decisions, but remain primarily
advisory to the Board to present issues to the Board for decisions on matters of the Society.
Section 3.3 Members of the Board of Directors.
There shall be three (3) classes of directors, to be known as the Class A Directors, Class
B Directors and Class I Director. All Directors are elected for terms of two (2) years. Class A
Directors and the Class I Director are elected in even years and Class B Directors in odd years.
There shall be four (4) Directors in both Class A and B. There shall be (1) Director in Class I.
This Director is required to practice outside of the United States. International Candidates can
also be elected as a Class A or Class B director. There must be at least one international
Director on the Board of Directors at all times. If the Class I Directorship is vacated for any
reason, a new International Director will be nominated by the Nominations Committee and
elected by a majority vote of the Board of Directors.
Section 3.4. Removal from Office
Any Director or Officer may be removed at any time, with or without cause, by a vote
of a majority of the entire Board.
Section 3.5. Resignation.
Any Director or Officer may resign from office at any time by delivering a resignation
in writing to the Chairman of the Board, and the acceptance of the resignation, unless required
by its terms, shall not be necessary to make the resignation effective.
Section 3.6. Vacancies and Newly Created Directorships.
Except as provided for herein, any newly created directorships and any vacancies on the
Board of Directors arising at any time and from any cause may be filled at any meeting of the
Board of Directors by a majority of the directors then in office, regardless of their number, and
the directors so elected shall serve for the unexpired term of his predecessor in office.
Section 3.7. Place, Time and Mode of Meetings.
The Board shall hold an annual meeting at a time and place fixed by the Board. A
special meeting may be called at any time by the President or Chairman of the Board or by
written demand of one-third (1/3) of the entire Board at any time and place specified by them.
The members of the Board may participate in any meeting of such Board by means of a
conference telephone or similar communications equipment by means of which all persons
participating in the meeting can hear each other at the same time and participation by such
means shall constitute presence in person at a meeting.
Section 3.8. Notice of Meetings.
Notice of the time and place of each regular, special or annual meeting of the Board,
and, to the extent possible, a written agenda stating all matters upon which action is proposed to
be taken, shall be electronically transmitted or be mailed to each director, postage prepaid,
addressed to him or her at his or her residence or usual place of business (or at such other
address as he or she may have designated in a written request filed with the Secretary), at least
fifteen (15) days before the day on which the meeting is to be held; provided, however, that
notice of special meetings to discuss matters requiring prompt action may be sent to him or her
at such address by telephone, no less than forty-eight (48) hours before the time at which such
meeting is to be held. Notice of a meeting need not be given to any director who submits a
signed waiver of notice whether before or after the meeting, or who attends the meeting without
protesting, prior thereto or at its commencement, the lack of notice to him or her.
Section 3.9. Quorum and Voting.
At all meetings of the Board of Directors, a majority of the entire Board shall constitute
a quorum for the transaction of business. Except as otherwise provided by law or these By-
Laws, the vote of a majority of the directors present at the time of the vote shall be the act of
Section 3.10. Action by the Board.
Any action required or permitted to be taken by the Board or by any committee thereof
may be taken without a meeting if all members of the Board or the committee consent in
writing to the adoption of a resolution authorizing the action. The resolution and the written
consents shall be filed with the minutes of the proceedings of the Board or committee.
Participation of one or more directors by conference telephone allowing all persons
participating in the meeting to hear each other at the same time shall constitute presence at a
Section 3.11. Committees of the Society
(a) The Board, by resolution adopted by a majority of the entire Board, may establish
and appoint standing committees. The Chairman of the Board shall appoint the Chairperson and
members of each committee, with approval of the President. Each committee so appointed shall
include one or more directors. Special or ad hoc committees, at the direction of the Board, may
be appointed by the Chairman of the Board with approval of membership by the President and
shall have only the powers specifically delegated to them by the Board.
(b) Standing Committees. The Board shall have the following standing committees:
Finance Committee, Nominations Committee, Program Committee, Bylaws Committee,
Membership Committee, Medical Education Committee, Research Committee, and Patient
Education Committee. The Finance Committee shall be chaired by the Treasurer and consist of
the President, Chairman of the Board, and two (2) Directors nominated by the Treasurer and
approved by the President. The Nominations Committee shall be chaired by the Past-President
and consist of the President and Chairman of the Board. The Nominations Committee is
responsible for nominations for election to Secretary and to the Board of Directors, with
approval of the Board of Directors of such nominations. The Program Committee shall be
chaired by the Vice-President and consist of the President, Chairman, Program Director, and
others appointed as necessary by the Chairman and approved by the President. The Bylaws
Committee shall be chaired by the Chairman of the Board and consist of the Secretary and
Vice-President. All other committees and committee chairs are appointed by the Chairman of
the Board, with approval of the President. Tenure on any committee is at the discretion of the
Chairman of the Board with approval by the President. The membership of all committees shall
include at least one Board member.
Section 3.12. Remuneration to Directors and Officers
- No director of the Nonprofit
Corporation shall receive any compensation, remuneration or other emolument for services
rendered as a director or officer of the Nonprofit Corporation other than reimbursement of
actual expenses incurred in the discharge of duties as such; and no loans shall be made by the
Nonprofit Corporation to any of its directors or officers. The Chairman of the Board may be
compensated for duties at the discretion of the Board of Directors.
Section 3.13. Legal Proceedings.
The Board of Directors may institute and defend any
and all suits or legal proceedings in any court relating to the Nonprofit Corporation, employ
counsel and compromise or submit to arbitration all matters of dispute in which the Nonprofit
Corporation may be involved, as the Board of Directors may deem necessary and proper.
Section 5.1. Powers.
The Board of Directors may appoint from time to time any number
of persons as non-voting advisors of the Nonprofit Corporation to act either singularly or as a
committee or committees. To be referred to collectively as the Advisory Board. Each advisor
shall hold office at the pleasure of the Board of Directors, and shall have only the authority or
obligations as the Board of Directors may from time to time determine. Investment managers,
accountants, attorneys, and plan administrators are not “advisors” pursuant to this article.
No Compensation. No advisor of the Nonprofit Corporation shall receive,
directly or indirectly, any salary or compensation for any service rendered to the Nonprofit
Corporation except that the Board of Directors may authorize reimbursement of expenditures
reasonably incurred on behalf of activities for the benefit of the Nonprofit Corporation.
ARTICLE V CONTRACTS, CHECKS, BANK ACCOUNTS AND INVESTMENTS
Checks, Notes and Contracts. The Board of Directors is authorized to select
the banks or depositories it deems proper for the funds of the Nonprofit Corporation. The
Chairman of the Board shall be authorized from time to time on the Nonprofit Corporation's
behalf to sign checks, drafts or other orders for the payment of money, acceptance, notes or
other evidences or indebtedness, to enter into contracts or to execute and deliver other
documents and instruments.
Investments. The Board of Directors is authorized to retain, invest or
reinvest the funds of the Nonprofit Corporation in such property, real, personal or otherwise,
including, but not limited to, stocks of any class, shares of mutual funds, bonds and debentures,
real estate investment trusts, or shares of interests in common trust funds, as the Board of
Directors may deem desirable. The Board of Directors is authorized to hire one or more
individuals, stock brokerage firms, associations or corporations acting as broker, investment
advisor or otherwise (“the Investment Advisors”), to invest or reinvest the funds of the
Nonprofit Corporation, and to hire accountants and attorneys to conduct other matters as the
Board of Directors may deem desirable. Notwithstanding the foregoing, the Board of Directors
shall not authorize (i) any loan made by the Nonprofit Corporation to the directors and officers
of the Nonprofit Corporation; (ii) any acts which violate the self-dealing provisions of Section
4941 of the Internal Revenue Code of 1986, as amended (the "Code"); or (iii) any acts which
violate the intermediate sanctions provisions of Section 4958 of the Code.
Section 5.3. Gifts.
The Board of Directors, in its discretion, may accept on behalf of the
Nonprofit Corporation any contribution, gift, bequest or devise for any purpose of the
BOOKS AND RECORDS
There shall be kept at the office of the Nonprofit Corporation correct books of account
of the activities and transactions of the Nonprofit Corporation, including a minute book, which
shall contain a copy of the Articles of Incorporation, a copy of these By-Laws, and all minutes
of meetings of the Board of Directors.
The fiscal year of the Nonprofit Corporation shall be determined by the Board of Directors.
ARTICLE VIII EXCULPATION OF MEMBERS OF THE BOARD OF DIRECTORS
No member of the Board of Directors of the Nonprofit Corporation shall be liable to
anyone for any acts on behalf of the Nonprofit Corporation or any omissions with respect to the
Nonprofit Corporation omitted by such person, except for his own willful or wanton
misconduct, fraud or gross negligence. No member of the Board of Directors shall be liable to
anyone for any act of neglect or default on the part of any one or more of the other Board
members in the absence of specific knowledge on the part of such Board member of such
willful or wanton misconduct, fraud or gross negligence.
ARTICLE IX IMMUNITY OF VOLUNTEERS AND INDEMNIFICATION
OF BOARD MEMBERS AND OFFICERS
Section 9.1. Limitation of Liability.
The members of the Board of Directors and the
officers of the Nonprofit Corporation shall receive the full benefit of the immunity provided by
The Volunteer Service Act, as set forth in § 6-5-336, Code of Alabama (1975), as well as the
protection provided by § 10-11-1, et seq., Code of Alabama (1975). Liability of a Board
member or officer of the Nonprofit Corporation is not eliminated or limited to the extent such
person acts or omits to act in a manner which amounts to willful or wanton misconduct, fraud
or gross negligence. Any amendment or repeal of this Section shall be prospective only and
shall not adversely affect any limitation on the liability of a Board member or officer existing at
the time of such amendment or repeal. In addition to the foregoing, a Board member or officer
of the Nonprofit Corporation shall not be liable to the fullest extent permitted by any provisions
of the statutes of Alabama hereafter enacted that further limits the liability of a Board member
Section 9.2. Right to Indemnification.
Members of the Board of Directors and officers
of the Nonprofit Corporation shall be indemnified by the Nonprofit Corporation to the fullest
extent allowable, including attorneys’ fees, under the Alabama Nonprofit Corporation Act,
more specifically § 10-3A-20(14) of the Code of Alabama (1975), or the provisions of any
other applicable law.
Section 9.3. Insurance.
The Nonprofit Corporation may purchase and maintain
insurance, at its expense, to protect itself or any person who is or was serving as a Board
member or officer, whether or not the Nonprofit Corporation would have the power to
indemnify such person against such expense, liability or loss under this Article X.
Section 9.4. Savings Clause.
If this Article X or any portion hereof shall be invalidated
on any ground by any court of competent jurisdiction, then the Nonprofit Corporation shall
nevertheless indemnify and hold harmless each Board member and officer as to costs, charges
and expenses (including attorneys’ fees), judgments, fines and amounts paid in settlement with
respect to any action, suit or proceeding, whether civil, criminal, investigative or administrative
to the full extent permitted by any applicable portion of this Article IX that shall not have been
invalidated and to the fullest extent permitted by applicable law.
These By-Laws may be amended by a majority vote of the general membership of the Society.
Proposed changes in these By-Laws will be presented by the President to the membership at the
Annual Meeting and shall be voted on at the Annual Meeting. In urgent matters regarding the
need to amend these By-Laws the Board has the authority to have a vote of the membership by
ballot at other times than the Annual Meeting.
Download IPPS Bylaws